Time recording devices have been in existence since the late 19th century. Providing accurate time information, they are essential for payroll and discipline. Time recorders are an important cog in the machinery of modern businesses. By controlling and regulating the time habits of employees, a manager can use this to improve productivity. Most of the simple recorders are quick and efficient machines that require little or no training. However, with recent technological advances, there are an increasing number of more complicated time recording devices on the market that may need training and manuals.
Time recorders store important information and can automatically calculate things like hours worked and salaries accordingly. They also allow the manager to view which employees are arriving late, taking the longest breaks or leaving early. In short, this is a device that helps you to eradicate the wasting of time, and take action against regular offenders. The fact that employees know their timekeeping is now under scrutiny will encourage them to cut out lateness. It will lead to an increase in discipline, and make sure all employees are at their work station for their entire shift.
Although the function of all recorder is virtually identical, there are different types of recording machines on the market. From the simple clock card system to swipe card systems and biometric software, different devices will work for different companies. A small company consisting of less than 50 employees will be best served by the clock card system. Each employee carries his own specific card and clocks in every time he arrives at work and leaves the office. Repeating the procedure upon departure will ensure that the clock card prints the exact arrival and departure times thus allowing the HR manager to calculate important salary-related information.
Swipe card systems and biometric software represent a more advanced version of the simple time recorder. As the name suggests, the swipe card systems require an employee to run their card through the electrical device. The swipe card system can also double as a security system with access to the building and individual rooms limited to only those with a swipe card. The Biometric system does away with any form of cards or papers. Instead, the electronic device recognises a certain physical trait for each individual, normally a fingerprint or an eye scan. Even though the more advanced time recorders come with their own advantages, the essential function is still based around the need to increase productivity.